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UTown@UBC Community Grants

Apply for a Utown@UBC Community Grant! Deadline for the Spring cycle is February 5.

UTown@UBC Community Grants award up to $1000 for projects that foster community building and connectedness on campus or in the Musqueam community.

BEFORE YOU APPLY: 

Read through our general guidelines to determine whether your project is the right fit for our funding. You can read about previously funded projects on our community grants page. 

1. Foster social vibrancy and connectedness:                                                 

Examples: Baby-Senior sing-alongs to form new connections between residents, a multi-cultural evening with a potluck and live music.

2. Foster greater community-led engagement and capacity-building:

Examples: Seed libraries that share resources and skills, a canning workshop followed by a social. 

3. Create fun and unique opportunities where people learn about their community: 

Examples: A video to promote proper recycling on campus, a pow-wow to support process of reconciliation.

ELIGIBILITY:

We have two eligibility streams:

  • Applicants who are residents of UTown@UBC - students, faculty, staff and other residents who live on the UBC Vancouver Campus. Download this application
  • Applicants who are UBC staff, faculty, students that do not live on campus for campus projects or Musqueam community members (require two co-applicants). Download this application

GUIDLINES:

  1. Staff, student and faculty projects must be completed at one of UBC’s lower mainland campuses or neighbourhoods. Musqueam projects can be completed either in the Musqueam community (this is inclusive of sites throughout the Metro Vancouver Area that are considered culturally or historically important to Musqueam) or at one of UBC’s lower mainland campuses or neighbourhoods.
  2. Projects must be completed no later than May 15, 2019.
  3. Applicants cannot profit financially from the project. Fundraising events with a strong community-building focus will be assessed for appropriateness.
  4. Applicants may only receive funding for one project per cycle.
  5. Funding may not be used for ongoing operational or core expenses, or equipment and furniture purchases.
  6. Projects must begin after grant decisions are made. Retroactive funding will not be considered. 
  7. Activities of groups that serve primarily their membership are ineligible to be funded through grant unless the community at large will benefit significantly. 
  8. Preference will be given to new projects, or those that have been funded for fewer than three years in a row.
  9. Grant funds may not be used to replace or supplement UBC departmental funding. Staff are strongly encouraged to contact us before applying to review their proposal. 
  10. Grants are maxiumum $1000.
  11. Grant funds may be used to pay for services provided by people i.e honorariums. However, the total amount of honorariums may not exceed more than 20% of the total value of grant award. Honarariums over $500 will be subject to taxes. 
  12. Please provide specific details of all expenses that will be funded through the grant. Be sure to explore ways to reduce costs by lending items through campus resources.
  13. Original receipts are required to be submitted upon completion of the project.
  14. Any unused funds must be returned to Campus and Community Planning at the end of the grant cycle. Funds that are less than $75, should be donated to the AMS Food Bank  or to Musqueam Community Services Deptartment (funds will be allocated to an active fundraising initiative). A receipt should be included with your final report.

INFORMATION SESSIONS: 

Visit us at one of these information sessions to ask us questions or learn more about the application process. 

  1. TBD at Wesbrook Community Centre
  2. TBD at Acadia Park Residence 

APPLY:

1. Contact us before applying to discuss the application process, your community grant project idea, or eligibility. Please email mustafa.akhtar@ubc.ca or call 604-822-2278 for any questions. 

2. Submit your application form (download above from Eligibility section):

Simply print and fill out the grant application and send it to us at:

UTown@UBC Community Grant Selection Committee
CIRS Building, 3331-2260 West Mall
Vancouver, BC
V6T 1Z4

Or

3. Email your completed application to mustafa.akhtar@ubc.ca. 

Or

4. Complete your application, and upload it here

The UTown@UBC Community Grant Selection Committee will contact you in late November if you have been awarded a grant.

Community Grants: Frequently Asked Questions

Interested in applying for a UTown@UBC Community Grant? The following are frequently asked questions about the UTown@UBC Community Grant Program.

1. What are the key dates for the UTown@UBC Community Grant Programs?

Please note that we are no longer accepting applications for the Spring cycle of Utown @ UBC Grants. 

  • Application deadline – February 5, 2017
  • Grant recipients notified – Mid November  
  • Project completion – May 15. 2019
  • Report deadline – No more than one month after the project completion date. 

Interested in applying? Download our application form.

2. What are ineligible expenses?

The UTown@UBC Community Grants program does not provide funding for:

  • ongoing operational or core expenses.
  • retroactive funding, or for any project expenses to be incurred prior to the notification of a successful grant application.
  • equipment and furniture purchases. In some situations, funding may be provided for equipment that is fundamental to the project success, with a written explanation of why it is essential.
  • activities of groups that serve primarily their membership unless the community at large will benefit significantly.
  • instructor fees. Honorariums not exceeding 20% of the total grant value may be given to service providers in lieu of fees. Should you require more funding for a specific honorarium that is crucial to the success of the project, please provide a written explanation.
  • honorariums or other financial compensation for project organizers.
  • damage deposits.
  • expenses not specifically approved when the grant is issued.

3. What happens to applications once they are received?

Grant proposal review: Applications will be reviewed by the UTown@UBC Community Grants Selection Committee, made up of previous grant recepients and representatives from staff and faculty. The Selection Committee will determine which projects receive grants based on the applicant eligibility, funding criteria and other considerations.

Awarding of grants: Applicants will be notified if they have been awarded a UTown@UBC Community Grant by mid November 2018. The Selection Committee will provide grant recipients with one-on-one consultation during the implementation of projects to help recipients achieve success.

4. If I receive a community grant how should I identify that funding was provided by the UTown@UBC Community Grant Program?

Recipients will be provided with UTown@UBC and UNA logos, as well as information about ways to identify that funding was provided by the UTown@UBC Community Grant. Logos can be used in communication and promotional materials such as posters, brochures and programs. Signage will also be provided for use during events.

5. I have a keynote speaker in mind who asks for a specific honorarium.  Can UTown@UBC Community Grant funding be used for this?

Honorariums should not exceed 20% of the total value of the grant. However, should you require more funding for a specific honorarium that is crucial to the success of the project, please provide a written explanation. 

6. What should I do with any remaining grant funds after the project has been completed?

Any unused funds must be returned by the grant recipient to C+CP in the form of a cheque (made out to UBC), along with their evaluation report. Unused funds of less than $75 should be donated to the AMS Food Bank, and a receipt forwarded to Mustafa Akhtar.

7. The cost of my project is higher than anticipated. Can I apply for more funding?

There is a limit of $1,000 per cycle awarded to each grant at the beginning of the grant cycle. In the interest of fairness, and to support as many community-building projects as possible, additional funding will not be awarded during the project cycle.

8. My project incurred some unexpected expenses along the way. Can I use community grant funding for this?

Should a grant recipient wish to make revisions to the approved funding guidelines, or use funds for a project expense not indicated in their initial application, a written request must be submitted to their grant supervisor. Revisions to approved funding are at the discretion of the UTown@UBC Community Grant Selection Committee. Should the request be denied, the grant recipient is responsible for expenses that do not meet the original funding purposes approved.

9. What is the evaluation report that grant recipients have to complete?

When you are awarded a Community Grant you will be provided with an evaluation report template. The evaluation report is due no later than two weeks after the conclusion of the project, or by December 15, 2018 (whichever is soonest).

10. I don't live on campus. Can I still apply for a UTown@UBC Community Grant?

Similar to community grants available to residents of municipalities through programs such as the Vancouver Foundation Neighbourhood Small Grants,  UTown@UBC Community Grants are available to UTown@UBC residents—faculty, staff, students and others who live in UNA neighbourhoods, or Student Housing and Hospitality Services residences. Community Grants are jointly funded by the UNA and Campus + Community Planning and as such, are designated to provide a community service to campus residents by fostering social vibrancy and connectedness on campus and greater community-led engagement and capacity building.

If you do not qualify for a UTown@UBC  Community Grant, but have a great idea for a project, there are still many grants available to you on campus. We encourage you to check these out:

We are always exploring new project opportunities, so be sure to check back!

11. When can I expect to receive the funds?

Please allow approximately three weeks from the date you receive your grant offer.

12. I have a great community-building idea! How do I apply?

So, you have a great idea to help make our campus community even better? We’re excited to hear it!